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Buildings & Grounds
Rental Rates
Rentals are from 8:00 am – 12:00 midnight
Non-Profit Groups receive 20% discount on all building and
grounds rentals.
An additional fee will be added on for holidays.
Move-In/Out Day(s) 1/2 day rental.
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Mon to Thurs
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Fri / Sat / Sun
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Exhibit
Building (22,000 sq. ft.)
Exhibit Building Rental Includes: Basic utilities, use
of PA and phone system and basic clean-up prior to each
day’s first performance. 4 hours of event attendant. |
$1,200
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$1,700
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Warren
Hall includes Community Room (13,000 sq. ft.) |
$1,400
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$1,700
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Warren
Hall (2/3 building) |
$1,100
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$1,500
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Warren
Hall Community Room Only |
$350
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$450
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Warren
Hall (One half building) |
$800
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$950
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Warren
Hall Includes: Basic utilities, up to 4 hours
event attendant. |
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Reception
Garden Includes: Basic utilities, and 4 hours
event attendant. |
$350
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$450
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Kramer
Arena, iHorse Shows, includes warm up ring |
$875 per
day
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$875 per
day
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Mountain
View Arena, includes warm up ring |
$500 per
day
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$500 per
day
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El Camino Arena |
$325 per
day
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$325 per
day
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Kramer & Mountain
View Arenas |
$1,150
per day
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$1,150 per
day
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All
Arenas
Arena Rental Includes: Basic utilities, use of PA
and phone system, show office, 3 drags and water |
$1,350 per
day
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$1,350 per
day
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Kramer
Arena
(Concerts/rodeos/spectator events) |
$1,800
or 12% of gross ticket sales, whichever is greater)
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$2,500
or 12% of gross ticket sales, whichever is greater)
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Additional
same day performances
(per performance for turn over) |
$500
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$500
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Removal
of Box A
(set up steps for public to access Arena floor)
Main Arena (Non-Equestrian events) Rental Includes: Basic
utilities and use of PA |
$350
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$350
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Box Office |
$50
or $300 per
week
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$75
or $300 per
week
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Lawn Areas |
By Quote
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By Quote
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Parking
Lots |
By Quote
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By Quote
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Limited
R. V. Parking is available for exhibitors in
our RV Lot for |
$40.00 per
night
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$40.00 per
night
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ADDITIONAL
UTILITY SERVICE CHARGE:
An additional charge for utilities may be required
on some events.
In such cases, management will notify renter.
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Labor
Rates
All labor hours are billed at a four (4) hour minimum.
Note: All equipment and
labor must be ordered
no less than 45 days prior to the start of the event.
Please refer to the Policy Manual for
detailed instructions.
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Labor
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Hourly
Rate
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Load in/out Attendant |
$17.00
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Restroom Attendant |
$17.00
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Event Attendant |
$17.00
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Ring Crew Workers |
$17.00
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Uniformed,
unarmed Security Officer
(as specified in contract) |
$24.00
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Armed Security Officer |
$45.00
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Security
Supervisor
Required when more than 4 security/ticket sellers/takers
on duty at a time |
$26.00
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Heavy
Equipment /Operator
(Tractor, Forklift, etc.) |
$45.00
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Electrician |
$50.00
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Other equipment available on
request
at an additional charge. |
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Equipment
Rental Rates
All Equipment includes basic set-up.
Note: All equipment and labor
must be ordered
no less than 45 days prior to the start of the event.
Please refer to the Policy Manual for
detailed instructions.
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Equipment (Quantity)
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Per Day
(additional days, half price)
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Chairs (1,000)
Orange ( Exhibit Bldg & outside only) |
$ .50
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Chairs,
Padded (Warren Hall only) |
$ 2.00
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Tables
- 8' Banquet Size |
$ 6.00
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Tables
- 60", Round |
$ 6.00
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Partitions - Solid,
4'x8' |
$6.00
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Partitions - Lattice,
4'x8' |
$10.00
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Room
Divider |
$2.00 lin. ft.
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Staging- 4'x8'x32" |
$1.00 per
sq/ft
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Carpeted
stage (Warren Hall only) |
$1.50 per
sq/ft
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Stage Skirting |
$2.50 lin.
ft.
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Stage
Stairs |
$20.00
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Platforms -
6'x8'x1/2' & 6'x 8'x1' |
$40/1st.pc.
$20/ea. extra unit
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Podium |
$40.00
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| Paddock Office Canopy |
$150.00
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Gazebo -
12'x12' |
$250.00
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Electrical
Set-Up (except 220) |
$500.00
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30
Amp Dedicated Circuit (4 outlets) |
$30.00
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Per
Booth (110) |
$12.50
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Dance
Floor (required for dances in Warren Hall) |
By Quote
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Commercial
Vendor Space (10'x10') |
$150.00
per space
per vendor
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Additional
Commercial Vendor Space
(per additional 10') |
$50.00
per space
per vendor
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Equestrian
Rental Rates
Move-in/out day(s) 1/2 day rental
Arena Rental Includes: Basic utilities, use of PA and phone
system, show office, 3 drags and water
Main
Arena, includes warm up ring |
$875
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Mountain
View Arena, includes warm up ring |
$500
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El Camino Arena |
$325
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Main & Mountain
View Arenas |
$1,150
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All Arenas |
$1,350
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Permanent
Box Stalls (600 available) |
$14.00 per stall per day.
Stall charge is based on total number of stalls used including move-in days.
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Early Arrivals / Late
Departures |
$50 per
stall per day, with two week in advance notification,
$100 per stall per day without notification
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Renter’s
Portable Stalls (Includes power & water) |
$20 per
stall / per day
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Grounds
Fee (horses working out of trailers, no stall
rented) |
$150
or
$15 per horse w/ documentation
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Full
Work-Ups (two pieces of equipment in arena) |
$40 per
work-up
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Partial
Work-Ups (one piece of equipment in arena) |
$25 per
work-up
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Reservations
Getting your reservation scheduled at the Earl Warren Showgrounds
is just the first step in planning your next event. The following
is a guide to help make that process a little easier.
Reservations for events at the Showgrounds can
be made up to twelve months in advance. Events booked within a twelve
month period are held on a firm basis with a deposit.
The Showgrounds does require a non-refundable
deposit at the time the reservation is made. The Showgrounds hours
are from 8:00 a.m. to 12:00 midnight for indoor events, 8:00 a.m.
to 10:00 p.m. for all outdoor events. A written request to operate
an event beyond the policy is required prior to the start of the
event.
Parking
Parking is free to all events with non-paying guests. Parking
will be charged for all paid attendance events.
Certificate
of Insurance Requirements
Renters are required to provide evidence of authorized insurance for the term of the Rental Agreement protecting the liability of the State of California and the 19th DAA, their officers, servants, agents and employees, from occurrences as to commercial general liability insurance (and automobile liability insurance, if applicable) which are limited to the operations of the contractor. Please see Showgrounds Policy for detailed instructions.
Applications
The following forms are necessary to reserve the Showgrounds:
1. Rental Request Application and Deposit. (Due within (7) days
from reserving a date)
2. Signed Rental Agreement. (Due (15) days after receipt)
3. Certificate of Insurance or Special Event Liability Cashier's
Check. (Due 60 days prior to event)
Payments
One-half of the rental fee is required 90 days prior to the event,
with the balance due 30 days prior to the event date. Showgrounds
requests that last minute reservations be paid in cash or with
a cashiers check.
Cancellations
If cancellations are made in writing at least three months prior
to the scheduled event, a full refund, less the non-refundable
scheduling deposit, will be given. Cancellations made less than
90 days , more that 45 days prior to the scheduled event will
have service fees assessed. Cancellations made 45 days or less
prior to the scheduled date will not be refunded.
Security
Personnel
It is the policy of the Showgrounds to have security present
for all events. The number and type of security personnel required
will be determined by management. The Showgrounds requires that
only the licensed Showground's security company may perform security
services on the premises.
RV Reservations
Click here to download the form
and click here for the credit card authorization form.
You can also email rv@earlwarren.com for more information.
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