Earl Warren Showgrounds - Santa Barbara, California

DIRECTORS PRESENT:

Chip Wullbrandt, Vice President Arthur Najera

Patrick De Young Suzanne Perkins

Sara Jenkins Alex Rodriguez

Michael Magne June Van Wingerden

DIRECTORS ABSENT: Ed Sands, President

STAFF PRESENT: Scott Grieve, Diana Paluszak, Pat Cary

GUESTS PRESENT: Please see yellow slips.

CALL TO ORDER: The meeting was called to order at 5:40 p.m. by Vice President Wullbrandt and roll call was taken.

APPROVAL OF MINUTES:

MOTION: Motion was made by Director Rodriguez to approve the Board Meeting Minutes of July 17, 2008 as presented, seconded by Director Perkins. Motion passed.

PERMISSION TO ADDRESS THE BOARD/PUBLIC COMMENTS: Kevin Snow of the Earl Warren Showgrounds Foundation addressed the Board requesting the development of a preliminary engineering site plan for the arena renovation. Estimated cost of the preliminary plan would be about $5,000. The Foundation is asking that the District Agricultural Association make a grant request to the Foundation for the money to pay for this engineering report. This topic will be added to the meeting Agenda for next month. Also, an agenda item for a monthly report from the Foundation will be added to the meeting agenda on an ongoing basis.

PRESIDENT’S REPORT: Director Wullbrandt reported that the new catering service has done two events and the service is quicker and food is good. No complaints so far.

CEO’S REPORT:

• Financial Review: Revenue and expense performance for July 2008 and year to date 2008 were reviewed in detail and questions answered by CEO Grieve.

• Results of Fiesta Rodeo: Total revenues from the rodeo were the same as last year ($60,000). The new food service (Woody’s) did well.

• Security Contract Bidding: CEO Grieve recommended that the Events Committee meet and develop an RFP to find another security provider, rather than exercise the option to continue with the current security provider for another year.

MOTION: Motion was made by Director Rodriguez to have the Events Committee develop an RFP for a new security provider, seconded by Director Najera. Motion passed, none opposed.

• Review of Showgrounds Event Schedule for August and September 2008: Remaining events in August include the Kennel Club Dog Show, the Gem show, and the Arabian Horse Show. September events include a Pepe Aguilar concert, a bridal show, Sheriff’s Department training, Santa Barbara Blues Society, Santa Barbara Riding Club, a used car sale in the parking lot, a Fresh Mex concert, Landmark meetings, Planned Parenthood Book Sale, the Pacific Coast Quarter Horse Association show, Dressage Association, and the Calm Antique sale. October events include the Quilt Show the World Fest.

COMMITTEE REPORTS:

• Events Committee: No report.

• Finance Committee: Director Van Wingerden reported that the Committee met and discussed financial status, both currently and prospectively for the end of the year, as well as some insurance issues.

• Equestrian Committee: Director Najera reported that he met with Rae Dean Stone and discussed plans for the November horse show, as well as a plan to recycle old asphalt by grinding it up and using it for base.

• Fund Raising Committee: No report.

• Policy Committee: No report.

• Buildings and Grounds: Director Magne reported that he met with Scott Grieve last week to talk about the parking lot in detail and plans for repaving it. Work is also being done to replace some rotting posts in the arena area. They also discussed replacement of lights in the Exhibit Hall with funding from an energy rebate, as well as painting Warren Hall.

CONTRACT AGREEMENTS:

RENTAL AGREEMENTS, STANDARD AGREEMENTS, HORSE SHOW VENDOR AGREEMENTS, TRANSFER OF FUNDS AT MONTECITO BANK & TRUST, AND REFUNDS (ITEMS 8, 10, 17, 18 AND 20):

MOTION: Motion was made by Director Rodriguez to approve Items 8, 10, 17, 18 and 20, seconded by Director Najera. Motion passed, none opposed.

LONG TERM RENTAL, LONG TERM STANDARD, PERSONNEL SERVICE, LONG TERM SERVICE, JUDGING, AND FOOD CONCESSIONS AND COMMERCIAL VENDOR AGREEMENTS: None.

TRAVEL EXPENSE CLAIMS: None.

RESOLUTIONS: None.

CORRESPONDENCE: None.

OLD BUSINESS: None.

NEW BUSINESS: Proposal for District sponsored World Fest Culture Fair to be held October 18-19, 2008.

MOTION: Motion was made by Director Perkins to approve the plan to hold a World Fest Culture Fair in conjunction with the Showgrounds’ 50th anniversary celebration (chaired by Director Jenkins), seconded by Director Rodriguez. Motion passed, none opposed.

ADJOURNMENT: There being no further business, the meeting was adjourned.

Respectfully submitted,

Scott Grieve, CEO

SG/pm



				19TH DISTRICT AGRICULTURAL ASSOCIATION 19TH DISTRICT AGRICULTURAL ASSOCIATION BOARD OF DIRECTORS MEETING THURSDAY, AUGUST 21, 2008 5:30 PM DIRECTORS PRESENT: Chip Wullbrandt, Vice President Arthur Najera Patrick De Young Suzanne Perkins Sara Jenkins Alex Rodriguez Michael Magne June Van Wingerden DIRECTORS ABSENT: Ed Sands, President STAFF PRESENT: Scott Grieve, Diana Paluszak, Pat Cary GUESTS PRESENT: Please see yellow slips. CALL TO ORDER: The meeting was called to order at 5:40 p.m. by Vice President Wullbrandt and roll call was taken. APPROVAL OF MINUTES: MOTION: Motion was made by Director Rodriguez to approve the Board Meeting Minutes of July 17, 2008 as presented, seconded by Director Perkins. Motion passed. PERMISSION TO ADDRESS THE BOARD/PUBLIC COMMENTS: Kevin Snow of the Earl Warren Showgrounds Foundation addressed the Board requesting the development of a preliminary engineering site plan for the arena renovation. Estimated cost of the preliminary plan would be about $5,000. The Foundation is asking that the District Agricultural Association make a grant request to the Foundation for the money to pay for this engineering report. This topic will be added to the meeting Agenda for next month. Also, an agenda item for a monthly report from the Foundation will be added to the meeting agenda on an ongoing basis. PRESIDENT’S REPORT: Director Wullbrandt reported that the new catering service has done two events and the service is quicker and food is good. No complaints so far. CEO’S REPORT: • Financial Review: Revenue and expense performance for July 2008 and year to date 2008 were reviewed in detail and questions answered by CEO Grieve. • Results of Fiesta Rodeo: Total revenues from the rodeo were the same as last year ($60,000). The new food service (Woody’s) did well. • Security Contract Bidding: CEO Grieve recommended that the Events Committee meet and develop an RFP to find another security provider, rather than exercise the option to continue with the current security provider for another year. MOTION: Motion was made by Director Rodriguez to have the Events Committee develop an RFP for a new security provider, seconded by Director Najera. Motion passed, none opposed. • Review of Showgrounds Event Schedule for August and September 2008: Remaining events in August include the Kennel Club Dog Show, the Gem show, and the Arabian Horse Show. September events include a Pepe Aguilar concert, a bridal show, Sheriff’s Department training, Santa Barbara Blues Society, Santa Barbara Riding Club, a used car sale in the parking lot, a Fresh Mex concert, Landmark meetings, Planned Parenthood Book Sale, the Pacific Coast Quarter Horse Association show, Dressage Association, and the Calm Antique sale. October events include the Quilt Show the World Fest. COMMITTEE REPORTS: • Events Committee: No report. • Finance Committee: Director Van Wingerden reported that the Committee met and discussed financial status, both currently and prospectively for the end of the year, as well as some insurance issues. • Equestrian Committee: Director Najera reported that he met with Rae Dean Stone and discussed plans for the November horse show, as well as a plan to recycle old asphalt by grinding it up and using it for base. • Fund Raising Committee: No report. • Policy Committee: No report. • Buildings and Grounds: Director Magne reported that he met with Scott Grieve last week to talk about the parking lot in detail and plans for repaving it. Work is also being done to replace some rotting posts in the arena area. They also discussed replacement of lights in the Exhibit Hall with funding from an energy rebate, as well as painting Warren Hall. CONTRACT AGREEMENTS: RENTAL AGREEMENTS, STANDARD AGREEMENTS, HORSE SHOW VENDOR AGREEMENTS, TRANSFER OF FUNDS AT MONTECITO BANK & TRUST, AND REFUNDS (ITEMS 8, 10, 17, 18 AND 20): MOTION: Motion was made by Director Rodriguez to approve Items 8, 10, 17, 18 and 20, seconded by Director Najera. Motion passed, none opposed. LONG TERM RENTAL, LONG TERM STANDARD, PERSONNEL SERVICE, LONG TERM SERVICE, JUDGING, AND FOOD CONCESSIONS AND COMMERCIAL VENDOR AGREEMENTS: None. TRAVEL EXPENSE CLAIMS: None. RESOLUTIONS: None. CORRESPONDENCE: None. OLD BUSINESS: None. NEW BUSINESS: Proposal for District sponsored World Fest Culture Fair to be held October 18-19, 2008. MOTION: Motion was made by Director Perkins to approve the plan to hold a World Fest Culture Fair in conjunction with the Showgrounds’ 50th anniversary celebration (chaired by Director Jenkins), seconded by Director Rodriguez. Motion passed, none opposed. ADJOURNMENT: There being no further business, the meeting was adjourned. Respectfully submitted, Scott Grieve, CEO SG/pm







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