Earl Warren Showgrounds - Santa Barbara, California

Public Comment

Any member of the public wishing to address the Board on any matter listed for consideration on this agenda shall fill out a Speakers’ Form and provide it to the Boards Recording Secretary. All speakers will be recognized by the Chair and be allowed a maximum of three minutes to address the Board at the time the agenda item is being considered by the Board. If you wish to address the Board on a matter not listed on the agenda, you have that right. If you wish to exercise that right, please fill out a speaker’s form and provide it to the Boards Recording Secretary. You will be allowed a maximum of five (5) minutes to address the Board during the Public Comment item on the agenda.

1. CALL TO ORDER

All matters noticed on this agenda, in any category, may be considered for action as listed. Any items not so noticed may be considered. Items listed on this agenda may be considered in any order, at the direction of the President.

2. ROLL CALL AND DIRECTORS ABSENT

3. MINUTES OF MEETING

a. Board Meeting Minutes of October 16, 2008

4. PUBLIC COMMENTS

5. PRESIDENTS REPORT – President Sands

a. Schedule of December Board of Directors Meeting

6. CEO REPORT - Grieve

a. Financial Review – Review of District Financial Results for October 2008 and Year to Date 2008

b. Security Contract Status Update

c. Satellite Wagering Update

d. WorldFest 2008 Review and Discussion of Future Event

e. CFA Meeting Review

f. WFA Convention

g. Review of Showgrounds Event Schedule November and December 2008

7. COMMITTEE REPORTS

a. Events Committee – Rodriguez

b. Finance Committee – Van Wingerden

c. Equestrian Committee – Najera

d. Fund Raising Committee – Sands

e. Policy Committee – Wullbrandt

f. Buildings and Grounds - Magne

8. RENTAL AGREEMENTS

08R-124 Blind Faith Equine $2,940.50

08R-125 American Crown Circus $4,840.00

08R-126 Butler Amusements $15%

08R-127 Hot Productions $5,000.00

08R-128 Sacred Productions $1,643.50

09R-01 SB Inter. Orchid Show $21,018.00

09R-02 Adela Bermudez $3,892.00

09R-03 UCSB $2,587.00

09R-04 Martinez $4,508.00

09R-05 Cancelled

09R-06 Char-Go $7,678.00

08R-07 Char-Go $5,628.00

9. LONG TERM RENTAL AGREEMENTS (12 months or more)

None

10. STANDARD AGREEMENTS

None

11. LONG TERM STANDARD AGREEMENTS

None

12. PERSONNEL SERVICE AGREEMENTS

08PA-17 Susan Niethamer Fair $2,000.00

08PA-18 Angela Miller-Bevan Fair $12,000.00

08PA-19 Edith B. Fodrea World Fest $1,000.00

13. LONG TERM SERVICE AGREEMENTS

None

14. JUDGING AGREEMENTS

None

15. FOOD CONCESSIONS AGREEMENTS

None

16. COMMERCIAL VENDORS

None

17. HORSE SHOW VENDORS

08H-29 Eohippus Design NHS $250.00

18. TRANSFER OF FUNDS AT MONTECITO BANK & TRUST

1. Transfer from Regular Checking Account #11300 to Regular Payroll Account #11500 $30,000.00 to cover fair payroll on 10/15/08

2. Transfer from Regular Checking Account #11300 to Regular Payroll Account #11500 $32,000.00 to cover payroll on 10/30/08

19. TRAVEL EXPENSE CLAIMS

None

20. REFUNDS

None

21. RESOLUTIONS

None

22. CORRESPONDENCE

None

23. REPORT ON THE EARL WARREN SHOWGROUNDS FOUNDATION

23. OLD BUSINESS

24. NEW BUSINESS

1. Nomination and Election of 19th District Agricultural Association Officers for 2009.

25. ADJOURNMENT

Action by Board

Further information regarding scheduled meetings of the Board of Directors of the 19th District Agricultural Association can be obtained by contacting the Chief Executive Office at P.O. Box 3006, Santa Barbara, C. 93130, telephone (805) 687-0766.




			19th DISTRICT AGRICULTURAL ASSOCIATION BOARD OF DIRECTORS MEETING To Be Held Thursday, November 20, 2008 at 5:30PM In the Administration Building Conference Room Earl Warren Showgrounds Santa Barbara, California Edgar Sands, President Chip Wullbrandt, Vice President Patrick De Young, Director Suzanne Perkins, Director Sara Jenkins, Director Alex Rodriguez, Director Michael Magne, Director June Van Wingerden, Director Arthur Najera, Director This notice is also available on the Internet at www.earlwarren.com Public Comment Any member of the public wishing to address the Board on any matter listed for consideration on this agenda shall fill out a Speakers’ Form and provide it to the Boards Recording Secretary. All speakers will be recognized by the Chair and be allowed a maximum of three minutes to address the Board at the time the agenda item is being considered by the Board. If you wish to address the Board on a matter not listed on the agenda, you have that right. If you wish to exercise that right, please fill out a speaker’s form and provide it to the Boards Recording Secretary. You will be allowed a maximum of five (5) minutes to address the Board during the Public Comment item on the agenda. 1. CALL TO ORDER All matters noticed on this agenda, in any category, may be considered for action as listed. Any items not so noticed may be considered. Items listed on this agenda may be considered in any order, at the direction of the President. 2. ROLL CALL AND DIRECTORS ABSENT 3. MINUTES OF MEETING a. Board Meeting Minutes of October 16, 2008 4. PUBLIC COMMENTS 5. PRESIDENTS REPORT – President Sands a. Schedule of December Board of Directors Meeting 6. CEO REPORT - Grieve a. Financial Review – Review of District Financial Results for October 2008 and Year to Date 2008 b. Security Contract Status Update c. Satellite Wagering Update d. WorldFest 2008 Review and Discussion of Future Event e. CFA Meeting Review f. WFA Convention g. Review of Showgrounds Event Schedule November and December 2008 7. COMMITTEE REPORTS a. Events Committee – Rodriguez b. Finance Committee – Van Wingerden c. Equestrian Committee – Najera d. Fund Raising Committee – Sands e. Policy Committee – Wullbrandt f. Buildings and Grounds - Magne 8. RENTAL AGREEMENTS 08R-124 Blind Faith Equine $2,940.50 08R-125 American Crown Circus $4,840.00 08R-126 Butler Amusements $15% 08R-127 Hot Productions $5,000.00 08R-128 Sacred Productions $1,643.50 09R-01 SB Inter. Orchid Show $21,018.00 09R-02 Adela Bermudez $3,892.00 09R-03 UCSB $2,587.00 09R-04 Martinez $4,508.00 09R-05 Cancelled 09R-06 Char-Go $7,678.00 08R-07 Char-Go $5,628.00 9. LONG TERM RENTAL AGREEMENTS (12 months or more) None 10. STANDARD AGREEMENTS None 11. LONG TERM STANDARD AGREEMENTS None 12. PERSONNEL SERVICE AGREEMENTS 08PA-17 Susan Niethamer Fair $2,000.00 08PA-18 Angela Miller-Bevan Fair $12,000.00 08PA-19 Edith B. Fodrea World Fest $1,000.00 13. LONG TERM SERVICE AGREEMENTS None 14. JUDGING AGREEMENTS None 15. FOOD CONCESSIONS AGREEMENTS None 16. COMMERCIAL VENDORS None 17. HORSE SHOW VENDORS 08H-29 Eohippus Design NHS $250.00 18. TRANSFER OF FUNDS AT MONTECITO BANK & TRUST 1. Transfer from Regular Checking Account #11300 to Regular Payroll Account #11500 $30,000.00 to cover fair payroll on 10/15/08 2. Transfer from Regular Checking Account #11300 to Regular Payroll Account #11500 $32,000.00 to cover payroll on 10/30/08 19. TRAVEL EXPENSE CLAIMS None 20. REFUNDS None 21. RESOLUTIONS None 22. CORRESPONDENCE None 23. REPORT ON THE EARL WARREN SHOWGROUNDS FOUNDATION 23. OLD BUSINESS 24. NEW BUSINESS 1. Nomination and Election of 19th District Agricultural Association Officers for 2009. 25. ADJOURNMENT Action by Board Further information regarding scheduled meetings of the Board of Directors of the 19th District Agricultural Association can be obtained by contacting the Chief Executive Office at P.O. Box 3006, Santa Barbara, C. 93130, telephone (805) 687-0766.






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