19th DISTRICT AGRICULTURAL ASSOCIATION
BOARD OF DIRECTORS MEETING
To Be Held
Thursday, September 28th, 2017 at 4:00pm
In the Administration Building Conference Room
Earl Warren Showgrounds, Santa Barbara, California
Director Michael Medel, will be attending by phone from 92 Vicente Guerrreo, Yahualica de Gonzalez Gallo, Jalisco Mexico
Michael Medel, President
Mary Rose, Vice President
Director Miguel Avila, Director Teresa McWilliams, Director Marshall Miller, Director Carola Nicholson, Director Suzanne Perkins
Those persons wishing to attend the meeting and who may require special accommodations, pursuant to the provisions of the American with Disabilities Act are required to contact the office of the Chief Executive Officer, (805)687-0766 ext. 303, at least five working days prior to the meeting to insure the proper arrangements can be made. This agenda, and all notices required by the Bagley-Keene Open Meeting Act are available on the internet at www.earlwarren.com
Any member of the public wishing to address the Board on any matter listed for consideration on this agenda shall fill out a Speakers’ Form and provide it to the Boards Recording Secretary. All speakers will be recognized by the Chair and be allowed a maximum of three minutes to address the Board at the time the agenda item is being considered by the Board. If you wish to address the Board on a matter not listed on the agenda, you have that right. If you wish to exercise that right, please fill out a speaker’s form and provide it to the Boards Recording Secretary. You will be allowed a maximum of five (5) minutes to address the Board during the Public Comment item on the agenda.
1. CALL TO ORDER
a. All matters noticed on this agenda, in any category, may be considered for action as listed. Any items not so noticed may be considered. Items listen on this agenda may be considered in any order, at the direction of the President.
2. ROLL CALL AND DIRECTORS ABSENT
a. Roll call and Directors Absent for September 28th, 2017 Board of Directors Meeting.
PUBLIC COMMENTS (items not on the agenda)
3. MINUTES OF MEETING
a. Approval of Board Meeting Minutes of July 27th, 2017.
b. Approval of Board Meeting Minutes of August 24th, 2017.
4. PUBLIC COMMENTS (Items not on the agenda)
5. CONSENT CALENDAR
a. Rental Agreements
Agreement # Name/Description Date Agreement Total
17R-102 Caballero Productions/Circus 11/2-6 $10,500.00
17R-103 SB City College/College Fair 11/1 $3,672.00
17R-104 Blissful Boutiques/Boutique 12/13 $2,030.00
17R-105 Music is Love/Concert 10/31 $7,488.00
b. Approval of Transfer of Funds at Montecito Bank & Trust
1.Transfer from Regular Checking Account #11300 to Regular Payroll Account #11500 $28,000.00 on 8/10/2017.
2.Transfer from Regular Checking Account #11300 to Regular Payroll Account #11500 $26,200.00 on 8/30/2017.
6. PRESIDENTS REPORT – President Medel
a. Rating of facility replacement/improvement items
7. CLOSED SESSION
The board is authorized to meet in closed session for the purpose of considering:
Personal- CEO performance Evaluation (Gov.Code § 11126 (a)(1))
7. RECONVENE INTO OPEN SESSION
Report of action, if any, taken during Closed Session.
8. COMMITTEE REPORTS
Minutes from committee meetings were attached with the board agenda for review.
Discussion/clarification may be considered.
a. Executive Committee –
b. Finance Committee –
c. Buildings and Grounds Committee-
d. Equestrian Committee –
e. Events Committee –
f. Marketing & Communications Committee Report – August 29, 2017 @9:00am and September 12, 2017 @ 9:00am
10. CEO REPORT – Grieve
The Board may take approval action on the Manager’s Report;
b. Financial Review – Financial Results for August and year to date 2017.
c. CHP Site Proposal Update
d. 2018 19th DAA Budget Preparation
e. November and December Board Meeting Reminders
f. Schedule of Events – September/Octobe
11. ACTION ITEMS
12. LETTERS TO THE BOARD OF DIRECTORS
a. Courtney Cochran- Santa Barbara Riding Club
13. NEW BUSINESS-
a. Bagley Keene Board Training
14. DIRECTORS REPORTS
15. CEO REPRESENTATION/PRESENTATIONS at Community Events
Finance: Nicholson (Chair), Rose, Miller & Avila Buildings and Grounds: Medel (Chair), Perkins, Equestrian: Rose (Chair), Perkins, Avila & McWilliams Events: Medel (Chair), Nicholson, Avila Marketing: Miller & Rose, Executive: Rose & Medel.
Further information regarding scheduled meetings of the Board of Directors of the 19th District Agricultural Association can be obtained by contacting the Chief Executive Office at 3400 Calle Real, Santa Barbara, CA. 93105, telephone (805) 687-0766.