Board of Directors Agenda

19th DISTRICT AGRICULTURAL ASSOCIATION
BOARD OF DIRECTORS MEETING
To Be Held

Thursday, May 24th, 2018 at 4:00 PM
In the Administration Building Conference Room
Earl Warren Showgrounds
Santa Barbara, California

Michael Medel, President
Mary Rose, Vice President

Miguel Avila, Director                      Teresa McWilliams, Director
Marshall Miller, Director                  Suzanne Perkins, Director

Those persons wishing to attend the meeting and who may require special
accommodations, pursuant to the provisions of the American with Disabilities
Act are required to contact the office of the Chief Executive Officer, (805)687-0766
ext. 304, at least five working days prior to the meeting to insure the proper
arrangements can be made. This agenda, and all notices required by the Bagley-Keene
Open Meeting Act are available on the Internet at www.earlwarren.com

Public Comment

Any member of the public wishing to address the Board on any matter listed for consideration on this agenda shall fill out a Speakers’ Form and provide it to the Boards Recording Secretary. All speakers will be recognized by the Chair and be allowed a maximum of three minutes to address the Board at the time the agenda item is being considered by the Board.  If you wish to address the Board on a matter not listed on the agenda, you have that right.  If you wish to exercise that right, please fill out a speaker’s form and provide it to the Boards Recording Secretary.  You will be allowed a maximum of five (5) minutes to address the Board during the Public Comment item on the agenda.

 

  1. CALL TO ORDER
      a. All matters noticed on this agenda, in any category, may be considered for action as listed. Any items not so noticed may be considered. Items listed on this agenda may be considered in any order, at the direction of the President.
  2.  ROLL CALL AND DIRECTORS ABSENT
    a. Roll call and Directors Absent for May 24, 2018 Board of Directors Meeting
  3. MINUTES OF MEETING
    a.   Approval of Board Meeting Minutes of April 19 meeting
  4. PUBLIC COMMENTS (items not on the agenda)
  5. CONSENT CALENDAR
    a. Rental Agreements
    Agreement #           Name/Description                              Date               Agreement Total
    18R-58                  Gloria Santos / Private Party                        August 11             $6,205.00
    18R-59                  Life Line / Stroke Prevention Screening     May 31                 $499.00
    18R-60                  SB County Riding Club / Horse Show        June 30- July 1   $7,284.75
    18R-61                  SB County Riding Club / Horse Show         Sept. 15-16           $7,284.75
    18R-62                  SB County Riding Club / Horse Show        Oct. 27-28            $7,284.75
    18R-63                  Coalition Against Gun Violence                   May 12                  $200.00
    18R-64                  Nite Life / Car Show                                       June 3                   $13,580.00
    18R-65                  Boys Scout of America / fund raiser           June 16                 $1,400.00
    18R-66                  Juan Luis Mora / Private Event                   Sept. 1                   $5,466.00
    18R-67                  Valdivia Marketing Grp / Fair Jaripeo       April 29                  Fair
    18R-68                  AT4CALM / Antique Show                           May 18-20           $18,210.00
    18R-69                  Region II / Horse Show                                June 19-24           $74,450.00
    18R-70                  Old Spanish Days Fiesta Rodeo                  August 2-5            $40,904.15
    18R-71                  Rancho Palomino / Mothers Day Camp    May 13                  $1,896.00                                                                                                                                                                                                                                                                                                      b. Standard Agreements
    Agreement #           Name/Description                            Date               Agreement Total
    SA18-30                    John Snyder / Fair                                       April                $1,000.00                                                                                                                                                                                                                                                                                                          c. Judging Agreements
    Agreement #           Name/Description                           Date               Agreement Total
    J18-11                        Denise Fraser / Fair                                    April               $175.00
    J18-12                        Armando Cabrera / Fair                            April                $250.00
    J18-13                        Chelsea Kissling / Fair                               April                $300.00                                                                                                                                                                                                                                                                                                              d. Commercial Vendors
    Agreement #           Name/Description                           Date               Agreement Total
    18C-15                       Tesla Motors / Fair                                      April                $1,000.00
    18C-16                       J&A Designs / Fair                                      April                $800.00
    18C-17                       Dollya Palm Reading / Fair                       April                $400.00
    18C-18                       Culligan of Oxnard / Fair                          April                TRADE
    18C-19                       Beads U Need / Fair                                   April                $400.00
    18C-20                       Kanan / Fair                                                April                $1,200.00
    18C-21                       Fair Shoes / Fair                                         April                $1,400.00
    18C-22                       SoCal Henna Shack / Fair                        April                VOID
    18C-23                       Xochitl Mexican Candy / Fair                 April                $800.00
  6. PRESIDENTS REPORT – President Medel
    a. CLOSED SESSION: The Board is authorized to meet in Closed Session for the purpose of considering: Personnel Matters: CEO Recruitment (Gov. Code § 11126(a)(1))
    b. Equine Evac / Michael Facility Report
  7. ACTION ITEMS:
  8. DISCUSSION ITEMS:
    a. Sadie’s Summer Camp Proposal
    b. New Beginnings Renewal of Facility Use
    c. Music is Love – Fabian Fazzi
    d. Boys Scout of America – James Pyler
    e. Identify a process for charitable events
  9. INTERIM CEO REPORT – Cary
    The Board may take approval action on the Manager’s Report;
    a. Fair Results
    b. Butler Amusements Contract Renewal Option
  10. COMMITTEE REPORTS
    Minutes from committee meetings were sent to the board with agenda for review. Discussion/clarification items may be added to next board meeting.
    a. Executive Committee – May 15th, 2018 @ 3:30pm
    b. Finance Committee – May 17th, 2018 @ 9:00am
    c. Building and Grounds Committee-
    d. Equestrian Committee- May 18th, 2018 @ 3:00pm
    e. Events Committee-
    f. Marketing & Communications Committee-
  11. LETTERS TO THE BOARD OF DIRECTORS
    a. Santa Barbara Unified School District
    b. Teddy Bear Cancer Foundation
  12.  SANTA BARBARA SHOWGROUNDS FOUNDATION – REPORT
  13. OLD BUSINESS
  14. NEW BUSINESS
  15. DIRECTORS REPORTS –
  16. ADJOURNMENT

Committee List;
Finance:  Miller (Chair), Rose, & Avila Buildings and Grounds: Medel (Chair), Perkins, Rose Equestrian:  Rose (Chair), Perkins, Avila & McWilliams Events: Medel (Chair) & Avila Marketing: Rose (Chair) & Miller Executive: Rose & Medel.

Further information regarding scheduled meetings of the Board of Directors of the 19th District Agricultural Association can be obtained by contacting the Chief Executive Office at 3400 Calle Real, Santa Barbara, CA. 93105, telephone (805) 687-0766.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

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