Board of Directors Agenda

 

19th DISTRICT AGRICULTURAL ASSOCIATION

BOARD OF DIRECTORS MEETING

To Be Held
Thursday, March 23rd, 2017 at 4:00pm
In the Administration Building Conference Room
Earl Warren Showgrounds, Santa Barbara, California

(805)455-8962

Michael Medel, President
Mary Rose, Vice President
Miguel Avila, Director                       Gerardo Cornejo, Director
Teresa McWilliams, Director              Marshall Miller, Director
Carola Nicholson, Director                Suzanne Perkins, Director

Those persons wishing to attend the meeting and who may require special accommodations, pursuant to the provisions of the American with Disabilities Act are required to contact the office of the Chief Executive Officer, (805)687-0766 ext. 303, at least five working days prior to the meeting to insure the proper arrangements can be made. This agenda, and all notices required by the Bagley-Keene Open Meeting Act are available on the internet at www.earlwarren.com

Public Comment
Any member of the public wishing to address the Board on any matter listed for consideration on this agenda shall fill out a Speakers’ Form and provide it to the Boards Recording Secretary. All speakers will be recognized by the Chair and be allowed a maximum of three minutes to address the Board at the time the agenda item is being considered by the Board.  If you wish to address the Board on a matter not listed on the agenda, you have that right.  If you wish to exercise that right, please fill out a speaker’s form and provide it to the Boards Recording Secretary.  You will be allowed a maximum of five (5) minutes to address the Board during the Public Comment item on the agenda.

1.     CALL TO ORDER
          a.  All matters noticed on this agenda, in any category, may be considered for action as listed. Any items not so noticed may be considered. Items listen on this agenda may be considered in any order, at the direction of the President.

2.   ROLL CALL AND DIRECTORS ABSENT
          a. Roll call and Directors Absent for February 23rd, 2017 Board of Directors Meeting.

3.   ROLL CALL AND DIRECTORS ABSENT
        a. Roll call and Directors Absent for March 23rd, 2017 Board of Directors Meeting.

4.   MINUTES OF MEETING
          a. Approval of Board Meeting Minutes of January 26th, 2017.

5.   PUBLIC COMMENTS (items not on the agenda)

6.   CONSENT CALENDAR

         a. Rental Agreements

Agreement#         Name/Description  Date Agreement Total

17R-056  Camelot Events/HorseShow        10/11-15          $34,392.50
17R-057  SB Kennel Club/Dog Show            8/25-28         $22,335.00
17R-058  Jr League of SB/Rummage Sale   10/27,28        $6,394.00
17R-059  Partners in Education/Breakfast  11/8                $1,921.00
17R-060  Dos Pueblos High School/Dance  11/4                $3,067.00
17R-061  Exotic Bird Mart and Pet Expo       8/12              $3,100.00
17R-062  Dressage Assoc of So CA                  9/8-10          $12,262.50
17R-063  Cottage Health System/Meeting 03,06,10         $9,417.00
17R-064  Valdivia Marketing/Jaripeo             3/5               $6,712.00
17R-065  Max Santillan/Birthday Party         3/11              $2,511.00
17R-066  Sal Rodriguez/Memorial Service    3/13              $800.00

 

            b.   Judging Agreements
Agreement#         Name/Description            Agreement Total
17J-08        Dan Laney/Fair                              $250.00
17J-09        Conner Keegan/Fair                      $200.00
17J-10         Denise Fraser/Fair                        $200.00
17J-11          Dr Tim Norman/Fair                    $150.00
17J-12          Sharon Baker.Fair                         $100.00
17J-13          Alex Flores/Fair                             $250.00

    

           c.  Standard Agreements

Agreement#     Name/Agreement      Agreement Total
17SA-031          James Kellogg/Fair                                $5000.00
17SA-032          The Arty Loon Show/Fair                     $2,250.00
17SA-033          Darlene Jones/Fair                                $3,000.00
17SA-034          IMS Management/Fair                         $5,000.00
17SA-035          Frank Thurston/Fair                             $3,000.00
17SA-036          All Alaskan Racing Pigs/Fair               $6,000.00
17SA-037          Medical & Safety Management/Fair   $2,236.75
17SA-038          Robots&Cars Entertainment/Fair      $5,000.00
17SA-039          Jest in Tim/Fair                                      $5,000.00

           d. Commercial Food Vendors
Agreement                Name/Description     Agreement Total
17F-01  JLQ Concessions/Fair                                          22%
17F-02  Joe Mestmaker/Fair                                             22%
17F-03  Toucan Entertainment/Fair                                22%
17F-04  The Pit’s Food Concessions/Fair                        22%
17F-05  Tony’s Concessions/Fair                                       22%
17F-06  Egg Roll on a Stick/Fair                                        22%
17F-07  Rainbow Concessions/Fair                                   22%
17F-08  Grandpa’s Kettle Corn/Fair                                  22%
17F-09  Fernando’s Churro’s                                               22%


       e. Approval of Transfer of Funds at Montecito Bank & Trust

1. Transfer from Regular Checking Account #11300 to Regular Payroll Account #11500 $21,700.00 on 02/15/2017.
2. Transfer from Regular Checking Account #11300 to Regular Payroll Account #11500 $22,000.00 on 02/27/2017.

 

7.   PRESIDENTS REPORT – President Medel

a.  Change in April Board Meeting date to April 20
b.  Review proposed Leave Balance Plan

 

8. CLOSED SESSION – Executive Session, per Government Code Section 11126(a) re: Personnel evaluation.
a.   Performance Evaluation of CEO Grieve

9. COMMITTEE REPORTS
The Board may take approval action on Committee Reports and New Committee

assignments.
a. Executive Committee
b. Finance Committee
c. Buildings and Grounds Committee
d. Equestrian Committee
l. Budget First Week of the National Horse Show
ll. Budget Second Week of the National Horse Show
e. Events Committee
f.  Marketing & Communications Committee Report

 

10. CEO REPORT-Grieve
The Board may take approval action on the Manager’s Report


a.  Financial Review- Financial Results for January and the year to date 2017.
b.  State allocation and Differed Maintenance Funding
c.  2016 Statement of Operations (STOP)
d.  Update on CHP Station Proposal
e.  Update on Photovoltaic Project
f.  Santa Barbara Fair and Expo
g.  Emergency Operations Plan and illness Prevention Program
h.  Grounds Improvements
i.  Schedule of Events – March/April 2017
j.  Teddy Bear Cancer Foundation request letter


11. LETTERS TO THE BOARD OF DIRECTORS

 

12.  SANTA BARBARA SHOWGROUNDS FOUNDATION-  REPORT

13. OLD BUSINESS
                     a. Reevaluation of Annual Operating Budget

14. NEW BUSINESS
15. DIRECTORS REPORTS
16. ADJOURNMENT

 

Committee List;
Finance: 
Nicholson (Chair), Rose, Miller & Avila Buildings and Grounds: Medel (Chair), Perkins & Weiner Equestrian: Rose (Chair), Perkins & McWilliams Events: Medel (Chair), Nicholson, Avila & Cornejo Marketing: Cornejo (Chair), Miller & Rose, Executive: Rose & Medel.

Further information regarding scheduled meetings of the Board of Directors of the 19th District Agricultural Association can be obtained by contacting the Chief Executive Office at 3400 Calle Real, Santa Barbara, CA. 93105, telephone (805) 687-0766.

Get in touch