Board of Directors Agenda

19th DISTRICT AGRICULTURAL ASSOCIATION
BOARD OF DIRECTORS MEETING
To Be Held

MEETING CANCELLED 

Thursday, July 19th, 2018 at 4:00 PM
In the Administration Building Conference Room
Earl Warren Showgrounds Santa Barbara, California

Director Teresa McWilliams will be attending by phone from
Following location; Heathrow Airport
Longford TW6, UK
(805)895-7038

Michael Medel, President
Mary Rose, Vice President

Miguel Avila, Director                      Marshall Miller, Director

                            Suzanne Perkins, Director

Those persons wishing to attend the meeting and who may require special
accommodations, pursuant to the provisions of the American with Disabilities
Act are required to contact the office of the Chief Executive Officer, (805)687-0766
ext. 304, at least five working days prior to the meeting to insure the proper
arrangements can be made. This agenda, and all notices required by the Bagley-Keene
Open Meeting Act are available on the Internet at www.earlwarren.com

Public Comment

Any member of the public wishing to address the Board on any matter listed for consideration on this agenda shall fill out a Speakers’ Form and provide it to the Boards Recording Secretary. All speakers will be recognized by the Chair and be allowed a maximum of three minutes to address the Board at the time the agenda item is being considered by the Board.  If you wish to address the Board on a matter not listed on the agenda, you have that right.  If you wish to exercise that right, please fill out a speaker’s form and provide it to the Boards Recording Secretary.  You will be allowed a maximum of five (5) minutes to address the Board during the Public Comment item on the agenda.

 

  1. CALL TO ORDER
      a. All matters noticed on this agenda, in any category, may be considered for action as listed. Any items not so noticed may be considered. Items listed on this agenda may be considered in any order, at the direction of the President.
  2. ROLL CALL AND DIRECTORS ABSENT
    a. Roll call and Directors Absent for July 19, 2018 Board of Directors Meeting
  3. MINUTES OF MEETING
    a.   Approval of Board Meeting Minutes of June 21st meeting
  4. PUBLIC COMMENTS (items not on the agenda)
  5. CONSENT CALENDAR
    a. Rental Agreements
    Agreement #           Name/Description                              Date               Agreement Total
    18R-87                  David Gaspar / Private Party                        June 30                 $3,041.50
    18R-88                  David Gaspar / Private Party                        Sept. 1                   $4,684.00
    18R-89                  Munchiez / Barn Kitchen Rental        June 18’ – May 19’       $18,000.00
    18R-90                  Planned Parenthood / Book Sale                 Sept. 20-30          $20,603.75
    18R-91                  Caballero Production / Circus                       Aug. 30-Sept. 3   $10,800.00
    18R-92                  Cottage Health System / Training                Nov. 6-7               $3,650.00

b. Standard Agreements
Agreement #           Name/Description                                Date               Agreement Total
SA18-46                Diane Isaccson / SBN-Multi Breed                  July                        $3,500.00
SA18-47                Bob Manley / SBN-Multi Breed                        July                        $990.00
SA18-48                Kathleen Manley / SBN-Multi Breed             July                         $690.00

c. Judging Agreements
Agreement #           Name/Description                           Date               Agreement Total
JA18-18                     Debbie Rash / SBN-Multi Breed            July                        $455.00

6. PRESIDENTS REPORT – President Medel
   a. CLOSED SESSION: The Board is authorized to meet in Closed Session for the purpose of considering: Personnel                   Matters: CEO Recruitment (Gov. Code § 11126(a)(1))

7. ACTION ITEMS:

8. DISCUSSION ITEMS:
a. Santa Barbara Hockey Association
b. Horse show and fire joint use
c. Consequences to canceling SB National Horse Show

9. INTERIM CEO REPORT – Cary
The Board may take approval action on the Manager’s Report;
a. Showgrounds update

10. COMMITTEE REPORTS
Minutes from committee meetings were sent to the board with agenda for review. Discussion/clarification items may be added to next board meeting.
a. Executive Committee – July 3rd, 2018 @ 9:00am
b. Finance Committee – July 12th, 2018 @ 9:30am
c. Building and Grounds Committee –
d. Equestrian Committee – July 10th, 2018 @ 4:00pm
e. Events Committee – July 13th, 2018 @ 9:00am
f. Marketing & Communications Committee –

11. LETTERS TO THE BOARD OF DIRECTORS
a. Luis Valerio – Epic Events

12. SANTA BARBARA SHOWGROUNDS FOUNDATION – REPORT

13. OLD BUSINESS

14. NEW BUSINESS

15. DIRECTORS REPORTS –

16. ADJOURNMENT

Committee List;
Finance:  Miller (Chair), Rose, & Avila Buildings and Grounds: Medel (Chair), Perkins, Rose Equestrian:  Rose (Chair), Perkins, Avila & McWilliams Events: Medel (Chair) & Avila Marketing: Rose (Chair) & Miller Executive: Rose & Medel.

Further information regarding scheduled meetings of the Board of Directors of the 19th District Agricultural Association can be obtained by contacting the Chief Executive Office at 3400 Calle Real, Santa Barbara, CA. 93105, telephone (805) 687-0766.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Get in touch