Board of Directors Agenda

 

19th DISTRICT AGRICULTURAL ASSOCIATION

BOARD OF DIRECTORS MEETING

To Be Held
Thursday, May 25th, 2017 at  4:00pm
In the Administration Building Conference Room
Earl Warren Showgrounds, Santa Barbara, California

Director Carola Nicholson will be attending by phone from
Following location:
Republica de la India 2747
Buenos Aires, Argentina
(805)452-3160

Michael Medel, President
Mary Rose, Vice President
Miguel Avila, Director                

Teresa McWilliams, Director              Marshall Miller, Director
Carola Nicholson, Director                Suzanne Perkins, Director

Those persons wishing to attend the meeting and who may require special accommodations, pursuant to the provisions of the American with Disabilities Act are required to contact the office of the Chief Executive Officer, (805)687-0766 ext. 303, at least five working days prior to the meeting to insure the proper arrangements can be made. This agenda, and all notices required by the Bagley-Keene Open Meeting Act are available on the internet at www.earlwarren.com

Public Comment
Any member of the public wishing to address the Board on any matter listed for consideration on this agenda shall fill out a Speakers’ Form and provide it to the Boards Recording Secretary. All speakers will be recognized by the Chair and be allowed a maximum of three minutes to address the Board at the time the agenda item is being considered by the Board.  If you wish to address the Board on a matter not listed on the agenda, you have that right.  If you wish to exercise that right, please fill out a speaker’s form and provide it to the Boards Recording Secretary.  You will be allowed a maximum of five (5) minutes to address the Board during the Public Comment item on the agenda.

1.     CALL TO ORDER
          a.  All matters noticed on this agenda, in any category, may be considered for action as listed. Any items not so noticed may be considered. Items listen on this agenda may be considered in any order, at the direction of the President.

2.   ROLL CALL AND DIRECTORS ABSENT
          a. Roll call and Directors Absent for April 25th , 2017 Board of Directors Meeting.

3.   MINUTES OF MEETING

          a. Approval of Board Meeting Minutes of April 20th, 2017.

 

4.   PUBLIC COMMENTS (items not on the agenda)

5.   CONSENT CALENDAR

         a. Rental Agreements

Agreement#    Name/Description  Date    Agreement Total

17R-075  Valdivia Marketing Group/Fair Jaripeo    4/30  $6436.00
17R-076  Cottage Health Systems/Meeting      6-13-14       $1432.00
17R-077  SBUSD-Woodworking Show           5/30                  $887.50
17R-078  Morgan Horse Breeders/Horse Show    07/2   $42,086.50
17R-079  Region ll/Horse Show                        6/21-25     $74,250.00
17R-080  Ontraport/Company Summer Party     6/9         $2460.00
17R-081  Veronica Gomez/Birthday                     8/19          $5210.00

b.     Standard Agreements
Agreement#  Name/Description                           Agreement Totals
17SA-046  Captain Cardiac & the Coronaries/Fair                $2500.00

17SA-047  David Malquist/SB National Hunter Jumper     $1750.00


c.  Personal Service Agreements

Agreement#     Name/Agreement      Agreement Total
17PSA-07  Andrew Zacarias/Fair                             $900.00
17PSA-08  Chelsea Kissling/Fair                             $675.00
17PSA-09  Joanne Kissling/Fair                              $800.00
17PSA-10  Pacific Beverage/Fair Sponsorship     $4000.00

           d. Commercial Vendors
Agreement                Name/Description     Agreement Total

17C-021  Gojuli LLC/Fair                                             $400.00
17C-022  Christian Tees & More/Fair                       $400.00
17C-023  New York Life Ins/Fair                               $400.00
17C-024  Int Leather/Fair                                           $800.00
17C-025  Thru the Garden Window/Fair                 $400.00
17C-026  Global Expo/Fair                                         $400.00

       e. Approval of Transfer of Funds at Montecito Bank & Trust

1. Transfer from Regular Checking Account #11300 to Regular Payroll Account #11500 $31,500.00 on 04/13/2017.
2. Transfer from Regular Checking Account #11300 to Regular Payroll Account #11500 $45,700.00 on 04/27/2017.

 6.   PRESIDENTS REPORT – President Medel
a. Revisit and approve Board Goals planning session.
b. Future Board Meeting Format Development.

7. CLOSED SESSION – Executive Session, per Government Code Section 11126(a) re:

8.COMMITTEE REPORTS
The Board may take approval action on Committee Reports and New Committee

assignments.
c. Executive Committee-
1.Update on CHP Station proposal.
d. Finance Committee
e. Buildings and Grounds Committee
f. Equestrian Committee
g. Events Committee
h.  Marketing & Communications Committee Report

10. CEO REPORT-Grieve
The Board may take approval action on the Manager’s Report

a.  Financial Review- Financial Results for April and the year to date
b.  Santa Barbara Fair and Expo
c.  Update on Barn and Kitchen Rental.
d. Schedule of Events-May/June 2017

11. LETTERS TO THE BOARD OF DIRECTORS

12.  SANTA BARBARA SHOWGROUNDS FOUNDATION-  REPORT

13. OLD BUSINESS
                     a.  Gun Buyback request for rental fee waiver.

14. NEW BUSINESS
15. DIRECTORS REPORTS
16. ADJOURNMENT

 

Committee List;
Finance: 
Nicholson (Chair), Rose, Miller & Avila Buildings and Grounds: Medel (Chair), Perkins &  Equestrian: Rose (Chair), Perkins & McWilliams Events: Medel (Chair), Nicholson, Avila Marketing:  Miller & Rose, Executive: Rose & Medel.

Further information regarding scheduled meetings of the Board of Directors of the 19th District Agricultural Association can be obtained by contacting the Chief Executive Office at 3400 Calle Real, Santa Barbara, CA. 93105, telephone (805) 687-0766.

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