19th DISTRICT AGRICULTURAL ASSOCIATION
BOARD OF DIRECTORS MEETING
To Be Held
Thursday, April 20th, 2017 at 4:00pm
In the Administration Building Conference Room
Earl Warren Showgrounds, Santa Barbara, California
Michael Medel, President
Mary Rose, Vice President
Miguel Avila, Director Gerardo Cornejo, Director
Teresa McWilliams, Director Marshall Miller, Director
Carola Nicholson, Director Suzanne Perkins, Director
Those persons wishing to attend the meeting and who may require special accommodations, pursuant to the provisions of the American with Disabilities Act are required to contact the office of the Chief Executive Officer, (805)687-0766 ext. 303, at least five working days prior to the meeting to insure the proper arrangements can be made. This agenda, and all notices required by the Bagley-Keene Open Meeting Act are available on the internet at www.earlwarren.com
Any member of the public wishing to address the Board on any matter listed for consideration on this agenda shall fill out a Speakers’ Form and provide it to the Boards Recording Secretary. All speakers will be recognized by the Chair and be allowed a maximum of three minutes to address the Board at the time the agenda item is being considered by the Board. If you wish to address the Board on a matter not listed on the agenda, you have that right. If you wish to exercise that right, please fill out a speaker’s form and provide it to the Boards Recording Secretary. You will be allowed a maximum of five (5) minutes to address the Board during the Public Comment item on the agenda.
1. CALL TO ORDER
a. All matters noticed on this agenda, in any category, may be considered for action as listed. Any items not so noticed may be considered. Items listen on this agenda may be considered in any order, at the direction of the President.
2. ROLL CALL AND DIRECTORS ABSENT
a. Roll call and Directors Absent for March 20th, 2017 Board of Directors Meeting.
3. MINUTES OF MEETING
a. Approval of Board Meeting Minutes of March 26th, 2017.
b. Approval of Board Meeting Minutes of January 26th, 2017.
4. PUBLIC COMMENTS (items not on the agenda)
5. CONSENT CALENDAR
a. Rental Agreements
Agreement# Name/Description Date Agreement Total
17R-067 William Sansum diabetes Ct/Gala 03/16 $400.00
17R-068 Lunch Box/Kitchen Rental April-Dec $15,400.00
17R-069 Women’s Economic Ventures/Grad 03/25 $2,110.00
17R-070 The Towbes Group/Meeting 06/07 $1,650.00
17R-071 Claudia Velasquez/Baptism 05/27 $2,709.00
17R-072 SB County Riding Club 04/1-2 $7,544.75
17R-073 Jennifer Navarro/Wedding Reception 09/30 $4,973.00
17R-074 Jose L Ramirez/Birthday 06/24 $6,609.00
b. Judging Agreements
Agreement# Name/Description Agreement Total
17J-14 Elain Krieg DVM/Fair $150.00
17J-15 Linda Bell/Fair $300.00
c. Standard Agreements
Agreement# Name/Agreement Agreement Total
17SA-040 Big Top Rentals/Fair $7,462.50
17SA-041 MarBorg Industries/Fair $6,692.00
17SA-042 CarolAnn Lonson/Fair $200.00
17SA-043 Chef Ray Presents/Fair $3,000.00
17SA-044 Brian Faith Band/Fair $750.00
d. Commercial Food Vendors
Agreement Name/Description Agreement Total
17C-01 Funny Faces Faces Painting/Fair $400.00
17C-02 Runa Marka/Fair $800.00
17C-03 Wicked Airbrush Artwork/Fair $800.00
17C-04 Key Pro/Fair $400.00
17C-05 Princess at Heart/Fair $400.00
17C-06 Exotic Bird Mart/Fair $2,500.00
17C-07 The Neighborhood Thrift Shop/Fair $800.00
17C-08 Gripstic/Fair VOID
17C-09 Aloha Express/Fair $400.00
17C-10 Golden Boxes Co/Fair $400.00
17C-11 Culligan Water/Fair TRADE
17C-12 International Treasures/Fair $800.00
17C-13 Castillo’s Wireless/Fair $800.00
17C-14 SYL Co Fashion Jewelry/Fair $400.00
17C-15 Power FX California/Fair $400.00
17C-16 County Fair Amusement & Novelty /Fair $1,000.00
17C-17 Dollface Co/Fair $400.00
17C-18 Terry McConnell/Fair $400.00
17C-19 Winston’s Estate Jewelers/Fair $1,600.00
17C-20 Dollyia Palm Reading/Fair $400.00
e. Approval of Transfer of Funds at Montecito Bank & Trust
1. Transfer from Regular Checking Account #11300 to Regular Payroll Account #11500 $24,700,on 03/14/2017.
2. Transfer from Regular Checking Account #11300 to Regular Payroll Account #11500 $27,700.00 on 02/27/2017.
6. PRESIDENTS REPORT – President Medel
a. Update on CHP Site Proposal.
7. CLOSED SESSION – Executive Session, per Government Code Section 11126(a) re: Personnel evaluation.
a. Performance Evaluation of CEO Grieve
b. Discussion of Personal Issues.
The Board may take approval action on Committee Reports and New Committee
a. Executive Committee-
1.Update of Flying Chicken Kitchen Situation
b. Finance Committee
c. Buildings and Grounds Committee
d. Equestrian Committee
e. Marketing & Communications Committee Report
10. CEO REPORT-Grieve
The Board may take approval action on the Manager’s Report
a. Financial Review- Financial Results for March and the year to date 2017.
b. State allocation and Differed Maintenance Funding
c. Santa Barbara Fair and Expo
d. Schedule of Events-March/April 2017
11. LETTERS TO THE BOARD OF DIRECTORS–
12. SANTA BARBARA SHOWGROUNDS FOUNDATION- REPORT
13. OLD BUSINESS
a. Reevaluation of Annual Operating Budget
14. NEW BUSINESS
15. DIRECTORS REPORTS
Finance: Nicholson (Chair), Rose, Miller & Avila Buildings and Grounds: Medel (Chair), Perkins & Weiner Equestrian: Rose (Chair), Perkins & McWilliams Events: Medel (Chair), Nicholson, Avila & Cornejo Marketing: Cornejo (Chair), Miller & Rose, Executive: Rose & Medel.
Further information regarding scheduled meetings of the Board of Directors of the 19th District Agricultural Association can be obtained by contacting the Chief Executive Office at 3400 Calle Real, Santa Barbara, CA. 93105, telephone (805) 687-0766.