19th DISTRICT AGRICULTURAL ASSOCIATION
BOARD OF DIRECTORS MEETING
To Be Held
Thursday, August 24th, 2017 at 4:00pm
In the Administration Building Conference Room
Earl Warren Showgrounds, Santa Barbara, California
Michael Medel, President
Mary Rose, Vice President
Director Miguel Avila, Director Teresa McWilliams, Director Marshall Miller, Director Carola Nicholson, Director Suzanne Perkins
Those persons wishing to attend the meeting and who may require special accommodations, pursuant to the provisions of the American with Disabilities Act are required to contact the office of the Chief Executive Officer, (805)687-0766 ext. 303, at least five working days prior to the meeting to insure the proper arrangements can be made. This agenda, and all notices required by the Bagley-Keene Open Meeting Act are available on the internet at www.earlwarren.com
Any member of the public wishing to address the Board on any matter listed for consideration on this agenda shall fill out a Speakers’ Form and provide it to the Boards Recording Secretary. All speakers will be recognized by the Chair and be allowed a maximum of three minutes to address the Board at the time the agenda item is being considered by the Board. If you wish to address the Board on a matter not listed on the agenda, you have that right. If you wish to exercise that right, please fill out a speaker’s form and provide it to the Boards Recording Secretary. You will be allowed a maximum of five (5) minutes to address the Board during the Public Comment item on the agenda.
1. CALL TO ORDER
a. All matters noticed on this agenda, in any category, may be considered for action as listed. Any items not so noticed may be considered. Items listen on this agenda may be considered in any order, at the direction of the President.
2. ROLL CALL AND DIRECTORS ABSENT
a. Roll call and Directors Absent for August 24th, 2017 Board of Directors Meeting.
PUBLIC COMMENTS (items not on the agenda)
3. MINUTES OF MEETING
a. Approval of Board Meeting Minutes of July 27th, 2017.
4. PUBLIC COMMENTS (Items not on the agenda)
5. CONSENT CALENDAR
a. Rental Agreements
Agreement # Name/Description Date Agreement Total
17R-098 Mission City Roller Derby/Derby Match 9/30 $808.00
17R-099 Anthony’s Christmas Trees/Tree Sale 11-24-12/24 $9,330.00
17R-100 Valdivia Marketing/Jaripeo 8/20 $5,672.00
17R-101 Family Services Agency/Senior Expo 10/4 $5,381.00
b. Horse Show Vendors
Agreement # Name/Description Agreement Total
17H-08 Deer Creek Hats/Fiesta $500.00
17H-09 Jerky This/Fiesta Rodeo $400.00
17H-10 Vintage Sweet Pea/Fiesta Rodeo $400.00
17H-11 Whipin Wold Rags/Fiesta Rodeo VOID
17H-12 Grandpas Kettle Corn/Fiesta Rodeo $600.00
17H-13 DTS Leather/Fiesta Rodeo $500.00
17H-14 Winston’s Estate Jewelers/Fiesta Rodeo $400.00
c. Approval of Transfer of Funds at Montecito Bank & Trust
1.Transfer from Regular Checking Account #11300 to Regular Payroll Account #11500 $23,500.00 on 7/13/2017.
2.Transfer from Regular Checking Account #11300 to Regular Payroll Account #11500 $23,500.00 on 7/27/2017.
6. PRESIDENTS REPORT – President Medel
a. Rating of facility replacement/improvement items
7. COMMITTEE REPORTS
The Board may take approval action on Committee Reports and New Committee Assignments:
b. Executive Committee –
c. Finance Committee –
d. Buildings and Grounds Committee
e. Equestrian Committee – August 21st, 2017 @ 4:00p.m.
f. Events Committee
g. Marketing & Communications Committee Report
8. CEO REPORT – Grieve
The Board may take approval action on the Manager’s Report;
a. Financial Review–Financial Results for July and year to date 2017.
b. Fiesta Rodeo Results
c. CHP Site Proposal Update
d. Santa Barbara National Horse Show
e. Schedule of Events – August/September 2017
9. ACTION ITEMS
10. LETTERS TO THE BOARD OF DIRECTORS –Jeffrey Thompson (refund request)
11. SANTA BARBARA SHOWGROUNDS FOUNDATION – REPORT
12. OLD BUSINESS
13. NEW BUSINESS
a. Kristine Schatz from New Beginnings (proposal for ultilizing EWS Parking lot).
b. EWS Sponsorship non-profit organizations. Discussion of recognition for Earl Warren by organizations wishing reduced fees.
14. DIRECTORS REPORTS
Finance: Nicholson (Chair), Rose, Miller & Avila Buildings and Grounds: Medel (Chair), Perkins, Equestrian: Rose (Chair), Perkins, Avila & McWilliams Events: Medel (Chair), Nicholson, Avila Marketing: Miller & Rose, Executive: Rose & Medel.
Further information regarding scheduled meetings of the Board of Directors of the 19th District Agricultural Association can be obtained by contacting the Chief Executive Office at 3400 Calle Real, Santa Barbara, CA. 93105, telephone (805) 687-0766.