Board of Directors Agenda

 

19th DISTRICT AGRICULTURAL ASSOCIATION

BOARD OF DIRECTORS MEETING

To Be Held
Thursday, February 23rd, 2017 at 4:00pm
In the Administration Building Conference Room
Earl Warren Showgrounds, Santa Barbara, California

(805)455-8962

Michael Medel, President
Mary Rose, Vice President
Miguel Avila, Director                       Gerardo Cornejo, Director
Teresa McWilliams, Director              Marshall Miller, Director
Carola Nicholson, Director                Suzanne Perkins, Director

Those persons wishing to attend the meeting and who may require special accommodations, pursuant to the provisions of the American with Disabilities Act are required to contact the office of the Chief Executive Officer, (805)687-0766 ext. 303, at least five working days prior to the meeting to insure the proper arrangements can be made. This agenda, and all notices required by the Bagley-Keene Open Meeting Act are available on the internet at www.earlwarren.com

Public Comment
Any member of the public wishing to address the Board on any matter listed for consideration on this agenda shall fill out a Speakers’ Form and provide it to the Boards Recording Secretary. All speakers will be recognized by the Chair and be allowed a maximum of three minutes to address the Board at the time the agenda item is being considered by the Board.  If you wish to address the Board on a matter not listed on the agenda, you have that right.  If you wish to exercise that right, please fill out a speaker’s form and provide it to the Boards Recording Secretary.  You will be allowed a maximum of five (5) minutes to address the Board during the Public Comment item on the agenda.

1.     CALL TO ORDER
          a.  All matters noticed on this agenda, in any category, may be considered for action as listed. Any items not so noticed may be considered. Items listen on this agenda may be considered in any order, at the direction of the President.

2.   ROLL CALL AND DIRECTORS ABSENT
          a. Roll call and Directors Absent for February 23, 2017 Board of Directors Meeting.

3.   MINUTES OF MEETING
          a. Approval of Board Meeting Minutes of January 26th, 2017.

4.   PUBLIC COMMENTS (items not on the agenda)

5.   CONSENT CALENDAR

         a. Rental Agreements
Agreement #  Name/Description    Date   Agreement Total
17R-041  Los Padres Trail Riders/Tac&Tog Sale    2/25     $2,340.00
17R-042  SB County Riding Club                              2/18-19  $7,544.75
17R-043  SB County Riding Club                              3/25-26  $7,544.75
17R-044  Valdivia Mkt/Concert                                1/29        $3.953.00
17R-045  Gilberto Perez/Birthday Party                 3/4          $5,132.00
17R-046  Planned Parenthood/Book Sale            9/14-24  $20,493.75
17R-047  SB County Riding Club                              5/13-14   $7,544.75
17R-048  Tabares Ent/Circus Vargas                      6/15-19   $7,700.00
17R-049  Luis Delgado/Bithday Party                    7/1           $6,869.00
17R-050  Hot Production/Spa Sale                         3/10-12   $6,802.00
17R-051  SB Auto Dealers/Used Car Sale              3/10-12    $9,155.00
17R-052  Nite Life/Car Show                                   6/4         $13,342.00
17R-053  Ingrid Rosales/Wedding Reception      7/8           $5,308.00
17R-054  CA Paint Horse Assoc/Horse Show       7/21-22 $11,800.00
17R-055  SB Auto Dealers/Used Car Sale               7/7-9       $9,155.00

            b.   Judging Agreements
Agreement#         Name/Description            Agreement Total
17J-05  Liz Adler/SB National Hunter Jumper                    $2,500.00
17J-06  Penny Carpenter/SB National Hunter Jumper      $2,500.00
17J-07  Jack Robson/SB National Hunter Jumper              $2,500.00

      

           c.  Standard Agreements

Agreement#     Name/Agreement      Agreement Total
17SA-017  Janet Fall/SB National Hunter Jumper               $1,500.00
17SA-018  Meghan Rawlins/SB National Hunter Jumper $3,000.00
17SA-019  Zach Price/SB National Hunter Jumper              $2,975.00
17SA-020  Adrian Ward/SB National Hunter Jumper        $2,250.00
17SA-021  Regina Toscano/SB National Hunter Jumper    $1,500.00
17SA-022  Rob Skagfgaard/SBNational Hunter Jumper     $1,375.00
17SA-023  Anderson Burey/SB National Hunter Jumper   $1,250.00
17SA-024  Chris King/SB National Hunter Jumper             $1,250.00
17SA-025  Brad Lynn/SB National Hunter Jumper             $1,350.00
17SA-026  Jan Mirphy/ SB National Hunter Jumper           $1,925.00
17SA-027  Denise Weimers/SB National Hunter Jumper   $1,925.00
17SA-028  Elias Martinez/SB National Hunter Jumper      $1,500.00
17SA-029  Dr.Bob Sounders/SB National Hunter Jumper $2,500.00
17SA-030  Bobby Missildine/SB National Hunter Jumper    $700.00

       e. Approval of Transfer of Funds at Montecito Bank & Trust

1. Transfer from Regular Checking Account #11300 to Regular Payroll Account #11500 $15,800.00 on 01/11/2017.
2. Transfer from Regular Checking Account #11300 to Regular Payroll Account #11500 $19,00.00 on 01/27/2017.

 

6.   PRESIDENTS REPORT – President Medel

 

7. CLOSED SESSION – Executive Session, per Government Code Section 11126(a) re: Personnel evaluation.
a.   Performance Evaluation of CEO Grieve

8. COMMITTEE REPORTS
The Board may take approval action on Committee Reports and New Committee

assignments.
a. Executive Committee
b. Finance Committee
l. Reevaluation of Annual Operating Budget
ll. Recommendation Approval of Coca Cola Contract
c.  Buildings and Grounds Committee
d.  Equestrian Committee
1. Budget First Week of the National Horse Show
e.  Events Committee (November 18, 2016 @ 9:30am)
1. Fiesta Rodeo Contract Proposal Preparation
f.  Marketing & Communications Committee Report
1.  Scheduling of website evaluation meeting

9. CEO REPORT-Grieve
The Board may take approval action on the Manager’s Report
a.  Financial Review- Financial Results for January and the year to date 2017.
b.  Update on Photovoltaic Project
c.  Update on CHP Station Proposal
d.  Santa Barbara Fair and Expo
e.  Schedule of Events – January and February 2017


11. LETTERS TO THE BOARD OF DIRECTORS

 

12.  SANTA BARBARA SHOWGROUNDS FOUNDATION-  REPORT

13. OLD BUSINESS
                     a. Reevaluation of Annual Operating Budget

14. NEW BUSINESS
15. DIRECTORS REPORTS
16. ADJOURNMENT

 

Committee List;
Finance: 
Nicholson (Chair), Rose, Miller & Avila Buildings and Grounds: Medel (Chair), Perkins & Weiner Equestrian: Rose (Chair), Perkins & McWilliams Events: Medel (Chair), Nicholson, Avila & Cornejo Marketing: Cornejo (Chair), Miller & Rose, Executive: Rose & Medel.

Further information regarding scheduled meetings of the Board of Directors of the 19th District Agricultural Association can be obtained by contacting the Chief Executive Office at 3400 Calle Real, Santa Barbara, CA. 93105, telephone (805) 687-0766.

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