Board of Directors Agenda

 

19th DISTRICT AGRICULTURAL ASSOCIATION

BOARD OF DIRECTORS MEETING

To Be Held
Thursday, April 20th, 2017 at 4:00pm
In the Administration Building Conference Room
Earl Warren Showgrounds, Santa Barbara, California

(805)455-8962

Michael Medel, President
Mary Rose, Vice President
Miguel Avila, Director                       Gerardo Cornejo, Director
Teresa McWilliams, Director              Marshall Miller, Director
Carola Nicholson, Director                Suzanne Perkins, Director

Those persons wishing to attend the meeting and who may require special accommodations, pursuant to the provisions of the American with Disabilities Act are required to contact the office of the Chief Executive Officer, (805)687-0766 ext. 303, at least five working days prior to the meeting to insure the proper arrangements can be made. This agenda, and all notices required by the Bagley-Keene Open Meeting Act are available on the internet at www.earlwarren.com

Public Comment
Any member of the public wishing to address the Board on any matter listed for consideration on this agenda shall fill out a Speakers’ Form and provide it to the Boards Recording Secretary. All speakers will be recognized by the Chair and be allowed a maximum of three minutes to address the Board at the time the agenda item is being considered by the Board.  If you wish to address the Board on a matter not listed on the agenda, you have that right.  If you wish to exercise that right, please fill out a speaker’s form and provide it to the Boards Recording Secretary.  You will be allowed a maximum of five (5) minutes to address the Board during the Public Comment item on the agenda.

1.     CALL TO ORDER
          a.  All matters noticed on this agenda, in any category, may be considered for action as listed. Any items not so noticed may be considered. Items listen on this agenda may be considered in any order, at the direction of the President.

2.   ROLL CALL AND DIRECTORS ABSENT
          a. Roll call and Directors Absent for March 20th, 2017 Board of Directors Meeting.

3.   MINUTES OF MEETING

          a. Approval of Board Meeting Minutes of March 26th, 2017.
b. Approval of Board Meeting Minutes of January 26th, 2017.

4.   PUBLIC COMMENTS (items not on the agenda)

5.   CONSENT CALENDAR

         a. Rental Agreements

Agreement#         Name/Description  Date Agreement Total

17R-067  William Sansum diabetes Ct/Gala       03/16       $400.00
17R-068  Lunch Box/Kitchen Rental            April-Dec  $15,400.00
17R-069  Women’s Economic Ventures/Grad    03/25  $2,110.00
17R-070  The Towbes Group/Meeting                  06/07  $1,650.00
17R-071  Claudia Velasquez/Baptism                    05/27  $2,709.00
17R-072  SB County Riding Club                            04/1-2  $7,544.75
17R-073  Jennifer Navarro/Wedding Reception  09/30   $4,973.00
17R-074  Jose L Ramirez/Birthday                        06/24   $6,609.00 

            b.   Judging Agreements
Agreement#         Name/Description            Agreement Total
17J-14          Elain Krieg DVM/Fair                 $150.00
17J-15          Linda Bell/Fair                             $300.00

           c.  Standard Agreements

Agreement#     Name/Agreement      Agreement Total
17SA-040         Big Top Rentals/Fair                             $7,462.50
17SA-041          MarBorg Industries/Fair                     $6,692.00
17SA-042          CarolAnn Lonson/Fair                         $200.00
17SA-043          Chef Ray Presents/Fair                        $3,000.00
17SA-044          Brian Faith Band/Fair                          $750.00

           d. Commercial Food Vendors
Agreement                Name/Description     Agreement Total

17C-01  Funny Faces Faces Painting/Fair                    $400.00
17C-02  Runa Marka/Fair                                               $800.00
17C-03  Wicked Airbrush Artwork/Fair                       $800.00
17C-04  Key Pro/Fair                                                        $400.00
17C-05  Princess at Heart/Fair                                       $400.00
17C-06  Exotic Bird Mart/Fair                                        $2,500.00
17C-07  The Neighborhood Thrift Shop/Fair               $800.00
17C-08  Gripstic/Fair                                                        VOID
17C-09  Aloha Express/Fair                                             $400.00
17C-10  Golden Boxes Co/Fair                                         $400.00
17C-11  Culligan Water/Fair                                              TRADE
17C-12  International Treasures/Fair                             $800.00
17C-13  Castillo’s Wireless/Fair                                       $800.00
17C-14  SYL Co Fashion Jewelry/Fair                            $400.00
17C-15  Power FX California/Fair                                    $400.00
17C-16  County Fair Amusement & Novelty /Fair         $1,000.00
17C-17  Dollface Co/Fair                                                     $400.00
17C-18  Terry McConnell/Fair                                           $400.00
17C-19  Winston’s Estate Jewelers/Fair                           $1,600.00
17C-20  Dollyia Palm Reading/Fair                                  $400.00

       e. Approval of Transfer of Funds at Montecito Bank & Trust

1. Transfer from Regular Checking Account #11300 to Regular Payroll Account #11500 $24,700,on 03/14/2017.
2. Transfer from Regular Checking Account #11300 to Regular Payroll Account #11500 $27,700.00 on 02/27/2017.

 6.   PRESIDENTS REPORT – President Medel
            a. Update on CHP Site Proposal.
7. CLOSED SESSION – Executive Session, per Government Code Section 11126(a) re: Personnel evaluation.
                 a.   Performance Evaluation of CEO Grieve
b.   Discussion of Personal Issues.

8.COMMITTEE REPORTS
The Board may take approval action on Committee Reports and New Committee

assignments.
a. Executive Committee-
1.Update of Flying Chicken Kitchen Situation
b. Finance Committee
c. Buildings and Grounds Committee
d. Equestrian Committee
e.  Marketing & Communications Committee Report

10. CEO REPORT-Grieve
The Board may take approval action on the Manager’s Report

a.  Financial Review- Financial Results for March and the year to date 2017.
b.  State allocation and Differed Maintenance Funding
c.  Santa Barbara Fair and Expo
d. Schedule of Events-March/April 2017

11. LETTERS TO THE BOARD OF DIRECTORS

12.  SANTA BARBARA SHOWGROUNDS FOUNDATION-  REPORT

13. OLD BUSINESS
                     a. Reevaluation of Annual Operating Budget

14. NEW BUSINESS
15. DIRECTORS REPORTS
16. ADJOURNMENT

 

Committee List;
Finance: 
Nicholson (Chair), Rose, Miller & Avila Buildings and Grounds: Medel (Chair), Perkins & Weiner Equestrian: Rose (Chair), Perkins & McWilliams Events: Medel (Chair), Nicholson, Avila & Cornejo Marketing: Cornejo (Chair), Miller & Rose, Executive: Rose & Medel.

Further information regarding scheduled meetings of the Board of Directors of the 19th District Agricultural Association can be obtained by contacting the Chief Executive Office at 3400 Calle Real, Santa Barbara, CA. 93105, telephone (805) 687-0766.

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